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Ordering Wedding Invitations and Event Stationery

July 19, 2022

When to Order and Mail Wedding Stationery at Every Stage One crucial aspect of wedding planning that often gets overlooked until the last minute is ordering wedding invitations and event stationery. In this article, we will guide you through the process and help you determine the ideal time to place your order. Read on to […]

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When to Order and Mail Wedding Stationery at Every Stage

One crucial aspect of wedding planning that often gets overlooked until the last minute is ordering wedding invitations and event stationery. In this article, we will guide you through the process and help you determine the ideal time to place your order. Read on to ensure your wedding stationery is perfect and arrives on time.

Why Timing Is Important

Timing plays a crucial role when it comes to ordering wedding invitations and event stationery. You want to give yourself enough time to browse through various design options, make decisions, and allow for any unexpected delays. Additionally, your guests need ample time to mark their calendars and RSVP, so sending out the invitations well in advance is essential. Let’s delve into the different stages of the wedding planning process to determine the best time to order your stationery.

Preliminary Planning

As soon as you have set a wedding date and booked the venue, it’s time to start thinking about your invitations. Begin by considering your overall theme and style, as these elements will influence the design of your stationery. If you are hiring a professional graphic designer or working with a stationery company, book their services at least six to eight months before your wedding day. This way, you can secure their availability and allow ample time for design consultations and revisions.

Invitation Design and Proofing

Once you’ve chosen a stationery provider, it’s time to start the design process. Collaborate with the designer to create a unique and personalized invitation that reflects your wedding theme. This stage typically involves selecting fonts, colors, and layouts. Depending on the complexity of your design, you should allow two to four weeks for this process. After finalizing the design, request a digital design proof to ensure everything looks perfect. Take the time to carefully review and double-check all the details, including names, dates, and addresses.

Printing and Production

After approving the final proof, your stationery provider will proceed with printing and production. The duration for this stage depends on the complexity of your order and the quantity required. Allow four to six weeks for printing and production. Some stationery providers may offer rush services at an additional cost if you’re short on time. Be sure to ask if that is an option for your invitation design.

Mailing Time

Once your wedding invitations are ready, you will need to schedule time for addressing and mailing them. This process can be time-consuming, especially if you have a large guest list. If you’re hiring a calligrapher or printing addresses, consider their availability and factor in an additional one to two weeks for this task. Ideally, you should aim to send out your invitations at least eight to twelve weeks before your wedding date to give your guests sufficient time to respond.

Day-of-Event Stationery

In addition to wedding invitations, you may also need day-of stationery, such as programs, place cards, and menu cards. It’s advisable to order these items at least four to six weeks before your wedding day. This will allow enough time for design, proofing, and production, ensuring everything is ready for your big day.

Ordering wedding invitations and event stationery is a crucial part of the wedding planning process. By following a well-structured timeline, you can ensure that your invitations are designed, printed, and mailed on time. Remember to book your stationery provider well in advance, allow time for design revisions and proofing, and consider the additional elements of day-of-event stationery. By being proactive and organized, you’ll have one less thing to worry about, allowing you to fully enjoy your wedding day with your loved ones.

Ready to book your stationery provider? Click here to book your consultation with Tasha Montgomery, stationery designer at AmpersandInk Designs.

Get your copy of my Event Stationery Timeline for your Wedding Binder: Join my list and get access to more wedding planning resources.

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